East - Yorkshire Advanced Riders & Drivers
Group Code of Conduct
Members of E-YARD are expected at all time to comply with the Group Code of Conduct.
This extends to ALL members, whether Officers of the group, Committee members, Full Members, Associate members or any person affiliated to the group in any other way.
The Group Code of Conduct states that all members will:
ï‚· Behave professionally at all times and treat others with respect and consideration.
ï‚· Avoid categorising anyone according to race, religion, sex, vehicle type, clothing style.
ï‚· Avoid being sarcastic, opinionated or aggressive
ï‚· Avoid inappropriate language and comments that could be misconstrued or create offence
ï‚· Avoid physical contact except in an emergency or in the normal course of greeting
(for example shaking hands)
Be aware of the privacy policy
ï‚· Uninvited, unwarranted personal social media contact should be avoided.
ï‚· Not knowingly break any other laws.
ï‚· Be fair and honest.
ï‚· Not criticise any other trainer, examiner or road safety organisation
ï‚· Not charge for providing tutoring
CHAIR
Leading the committee and the organisation to enable it to fulfil its purpose.
To ensure an effective relationship between the committee and the group
To ensure effective relationship between the group and RoSPA / RoADAR HQ
Act as a spokesperson and figurehead as appropriate.
Plan and prepare the committee meetings and the AGM with others as appropriate.
Chair committee meetings ensuring a balance is struck between time-keeping and space for discussions.
Ensure business is dealt with and decisions made.
Decisions, actions and deliberations are adequately minuted.
The implementation of decisions is clearly assigned and monitored.
Ensure adequate support and supervision arrangements are made
VICE CHAIR
​
Subordinate to the Chair, the Vice Chair is appointed or elected to the role and will represent the chair in their absence.
The main role of the vice chair is to preside over meetings when the chair is absent. The responsibilities of the vice chairperson are to deal with specific tasks or issues for example, chairing meetings leading the committee to enable it to fulfil its purpose.
The Vice Chair will preside over any matters of a disciplinary nature.
SECRETARY
​
To ensure that committee meetings are properly administered.
To ensure other meetings, such as the AGM, and events are properly administered.
Keep membership records up-to-date (unless there is a membership secretary as well).
Monitor committee member action points.
Plan and prepare the committee meetings and the AGM with others as appropriate.
Plan meeting dates, booking rooms, sending out notifications, minutes and other papers.
Draw up agendas together with the Chair.
Minute committee meetings or ensure that another minute taker is available.
In the case of closed meetings (with no others present) the secretary will take the minutes.
Accurately record decisions and actions in the minutes and report to the next committee meeting on the progress of actions and the result of decisions.
Deal with correspondence, writing letters/emails as agreed at committee meetings, summarising correspondence/emails received at the next committee meetings and drafting replies as appropriate.Make arrangements for any necessary reporting to be done. For example the annual report to members.
TREASURER
The Treasurer of the club is responsible for producing and managing the club’s accounts and finances and will be responsible for all income and expenditure for the club.
The Treasurer reports to the Club Chairperson.
Duties of the Treasurer
• To be responsible for all club finances by ensuring adequate accounts and records exist.
• To prepare end-of-year accounts and present to the auditor, committee and AGM
• To ensure that all funds are used appropriately and banked promptly.
• To plan floats with members who would need to collect or pay out cash and make them aware of procedures.
• To maintain up-to-date records of all transactions and records of income and expenditure.
MEMBERSHIP SECRETARY
​
Maintain accurate and up-to-date membership records, issuing renewal notices and recording subscription/membership fees together with the Treasurer and Training officer.
Provide and supply any membership details to the committee or RoADAR on request.
TRAINING OFFICER
​
Ensure allocation of tutors to associates.
Liaise with associates regarding timescales for practical sessions.
Keep accurate and up to date records in liaison with membership secretary
Ensure associate's have access to appropriate training material
Arrange theoretical training with others as appropriate